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Aldershot, Farnham and District AC

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Hampshire Track & Field Championships Cancelled

Mike Neighbour

The title of this email could become reality unless we get someone (or a team of people) to take on the role of Track and Field Championship Secretary.

It is with some urgency that we need to get this position filled if you want the Championships to go ahead.

Can any interested party please get in touch as soon as possible.
Below is a copy of the Job Description.

Hampshire County AA

Multi Events and Track and Field Championship Secretary

Job Description


Responsible to the Executive Committee of HCAA for the delivery of an annual Multi Events and Track and Field Championship

Job Activities

Pre Event

* Book venue based on recommended Championship dates

* Apply for track permits for Championship dates

* Book first aid cover for Championship dates

* Discuss/agree event timings with Officials Secretary/s

* Establish Closing date for entries

* Report progress to HCAA Executive Committee meetings

* Liaise with Results Service (Richard Dean) concerning production of entry form/on line entry

* Confirm with venue event timings and equipment required

* Liaise with Officials Secretary and Results Service so as to produce programme

* Order competitor numbers and various stationary requirements

* Book portacabin for photofinish

* Book timekeepers stand

* Arrange for purchase of medals

* Place medals in envelopes ready for presentation

* Organize staff to assist with competitors reception

* Organise staff for seeding

* Organize refreshments for St John Ambulance

Championship Day

* Set up admin reception area for competitors and clarify duties to staff

* Devise and maintain system whereby relevant medals and results

stationery are passed to relevant officials

* Greet and competitors ensuring track competitors are correctly


* Provide track event listings for seeding officers

* Ensure results are passed to relevant persons i.e. medal presentation

team, seeding officers etc

* Maintain smooth running of event

* Deal with any major administrative issues

* Produce sets of results as an